Sprint planning meeting agenda: what does it look like?

You can also use the template to record and follow up on any potential risk. That way you’ll have everything you need in one place to prepare for the upcoming sprint. The sprint planning ceremony is usually led by the product manager, product owner, or scrum master. This includes engineers, QAs, and designers, each of whom is critical to the sprint planning process.

sprint planning meeting agenda

By following Stefan’s guidelines, you’ll give your developers some buffer time when these surprises inevitably crop up. You might want to start distributing tasks immediately, but there’s no point in doing so without knowing your team members’ schedules. After going over the latest developments, it’s time to take stock of your developers’ availability. The team performing the work determines and commits to the work to be completed.

Discuss the velocity for this release

A sprint planning meeting is a working session for development teams to decide which backlog items to prioritize in the next sprint. Attendees include the scrum master, product manager, and members of the scrum team. Together, they work to set sprint goals, determine how the work will be completed, and align on next steps. A sprint planning meeting is held by agile development teams to decide which backlog items will be tackled in the next sprint. During the sprint planning session, the product owner, scrum master, and scrum team members work together to set sprint goals. In a sprint planning meeting, the developers can take a high-level user story of the product backlog items and turn them into more detailed tasks.

Forecasting the team’s capacity is an important part of a successful sprint.
The sprint’s goal is the result that you hope to achieve by the end of the sprint period.
It’s also important to make a distinction between the sprint goal and the sprint backlog.
A sprint planning meeting is a session in which the product manager and development team plan the work the team will commit to for the upcoming 2–3 weeks.
Dubber Moments is connected to the largest service provider networks across the world and empowers them to deliver innovation and differentiation within their offerings.

You should also consider the following when forecasting the performance. Ensuring that the product backlog is transparent, visible and understood. In this article, we’ll zoom in on the definition of such meetings, who attends them, their purpose, how to prepare for them, and what to include in the agenda. Dubber Moments can be packaged either as a network feature, embedded and standardised within a telecommunications offering, or as specific insights across an entire business. In either case, Dubber Moments delivers value previously unattainable directly from the network. 3) Choose and fine-tune the sprint goal to reflect the work of the sprint.

What are the Valid Inputs for Sprint Planning Meeting?

While some teams still hold sprint goals in high regard, they’re not always necessary. Scroll to the end to see a sprint planning meeting agenda template you can use as a cheat sheet when conducting your own sprint planning ceremony. The scrum master sets dependencies between the task for the members to know the sequence they have to accomplish their tasks. Therefore, creating fewer dependencies ensures the members complete the item within the sprint.

By contrast, story-writing workshops are when the product owner, stakeholders, and team brainstorm what functionality the customer needs most. Once the product owner presents their ideas for the sprint forecast, the team can validate (and/or adjust) it and agree to a plan of action for the sprint. Learn how to facilitate great agile ceremonies like sprint planning, daily stand-ups, iteration review and retrospectives. Sprint planning is an event in scrum that defines what can be delivered in the upcoming sprint and how that work will be achieved. When faced with a scenario like this example, you should discuss the business, user, and technical tradeoffs with the team. Don’t delay any future work that’s blocked by the story you’re deprioritizing.

Stick to the sprint’s goal

This number represents a 100% productive work time which, again, will be lower due to lunches, coffee breaks, random chats. If the Scrum team decides to formally divide their sprint planning natural language processing into 2 parts in accordance with those questions, they can do that. That way, the first part of sprint planning is about scoping, and the second part is for the actual planning.

sprint planning meeting agenda

So, for example, the sprint planning meeting for a two-week sprint would be no longer than four hours. This is called “timeboxing”, or setting a maximum amount of time for the team to accomplish a task, in this case, planning the sprint. The scrum master is responsible for making sure the meeting happens the timebox is understood.

Included In

This resulting plan is created by the collaborative work of the entire Scrum Team. Consider the above quote a “congratulations” on choosing one of the best ways to accelerate software delivery, which thrives on unparalleled values. From a small business, to mid-size, up to enterprise, every company wants to hear directly from their customers to improve their business. Worst case scenario, you miss your sprint commitments and lose trust among your team. Best case scenario, you hit all your deadlines and your team still doesn’t trust you.

sprint planning meeting agenda

Ensuring that all Scrum events take place and are positive, productive, and kept within thetimebox. In other words, it’s the time during which a certain product goal is achieved. The public awareness of AI skyrocketed with the launch of Chat GPT and now AI is everywhere. These technologies have, however, been steadily evolving over a long period of time.

Velocity Is Not Ideal for Sprint Planning

He keeps time and ensures they attain their goal at the end of the sprint planning meeting. By having a well-structured and actionable sprint planning meeting agenda, the team can ensure that they are able to complete the sprint successfully and achieve the sprint goal. Coming to the planning session with a draft set of features to propose in the meeting will help you use your actual meeting time much more effectively. You can also prepare by creating a collaborative meeting agenda and sharing it with your attendees at least one business day ahead of the call. This will help them to prepare and add any talking points of their own. Sprint planning should be constrained no more than two hours for each week of the sprint.

sprint planning meeting agenda

Explore using different estimation techniques such as t-shirt sizing or story points. Don’t ignore the unknowns, they are the reality of doing difficult work. Instead, be clear when you don’t know something and frame the work in terms of gaining an understanding. With end of support for our Server products fast approaching, create a winning plan for your Cloud migration with the Atlassian Migration Program. You should plan for these scenarios to avoid overcommitting to complicated work.

best practices for a sprint planning meeting

One way we do this is by fostering strong relationships with key technology partners and university research groups. This helps us see ahead to what is coming in the near-term as well as over the horizon. This highlights one of the benefits that customers gain from our cloud-based product – we seamlessly deliver the most up to date in AI technology for them to tap into. For them, it’s out of the box and scalable, without requiring them to invest in people, development or budget to implement, maintain or upgrade.

on-1 meeting templates

The team should use techniques such as poker planning to estimate the stories and estimate the work they need to do to complete their tasks. The outputs of the sprint planning meeting are the finalized Sprint Goal and the Sprint Backlog. The goal of sprint planning is to ensure that everyone on the Scrum team is on the same page and that the sprint has a clear direction as to its goal, the work to be done, and how it will be done.